We are a small non profit organization, a parents' initiative maintaing a kindergarden. And we have the following problem:
Our webhoster where or Joomla! based website is hosted, allows us to have near unlimited pop3/smtp mail accounts. We make use of this feature to organize mail distribution. We have an account to contact all members, one for a newsletter, one for the board of directors and one for each parents work group.
Now to administer the email Adresses that belong to each mailing list we have to login to the hoster web frontent of each account and and add or remove adresses there. If a person leaves the organization we might need to login to 3-4 accounts and remove the adress from the mailing list. You can easily imagine that this is rather tedious.
Also the web access for each account is used by each work group and the bord of directors to organize additional things such as commonly needed files or appointments. Since each account is totally isolated you can not share files or appointments across accounts.
All these things need to be done in the very flawed/limited web frontend of the hoster. No spelling correction, you have to be carefull that a session does not expire and copy and paste is limited. It'd be great to take most of the tasks offline onto the desktop. The only thing we can do right now is via pop3/smtp. But that doesn't give us access to the files, appointments or mailing lists.
Can Zimbra solve these problems for us? If we'd find a Zimbra hoster can we keep using the the existing email accounts with our domain name, e.g. email@example.com? Most of us aren't really computer experts. Is management of the things described in 1.-3. easy enough?
We don't really need anything more that described here. We like to keep it as simple as possinle. Is Zimbra to big for us?
If you think Zimbra is the right choice, what do we need? How does it work?