Welcome to the forums,
Archiving & Discovery is for compliance purposes; while HSM (hierarchical storage management) is for moving data after x days to other (often cheaper/slower) storage mediums. Both are not things you deal with as an end-user.
At your quota already?
You can still connect via IMAP in outlook and copy folders to local storage just as before...
For long-term (out of zimbra) self-storage:
Though it's not exactly an easy way to search through them later (besides importing them into a mail client or using your operating system's search).
This does not delete them from your zimbra account-it's just exporting the messages in a zip file.
- Login first
- Browse to: http://server.domain.com/user/~/inbox.zip (or any other folder name at the end)
-Be sure to rename items.zip to something descriptive so you know what it is! (subfolders will show up inside it as well if your searching across multiple folders)
-You can replace accountnames with ~
-'user' & 'home', as well as 'service' & 'zimbra' are mostly interchangeable/often not needed/you can construct in a variety of ways. ie:
/user/~For instance, you could:
-Do an advanced search in the web-client first, and move them to a folder or tag them, then grab a zip of all items with that tag or in that folder.
-Without going back into the web-client; search across all folders for things like:
A 'short' list of queries/search strings:
content: Specifies text that the message must contain. For example, content:bananas finds all items containing the word "bananas".
from: Specifies a sender name or email address that is in the From header. This can be text, as in "John Smith III", an email address such as "firstname.lastname@example.org", or a domain such as "@zimbra.com".
to: Same as from: except that it specifies one of the people to whom the email was addressed in the To: header.
cc: Same as from: except that it specifies a recipient in the Cc: header of the message.
subject: Specifies text that must appear in the subject header of the message. An example might be subject:"new vacation policy". Use quotes to search for exact match.
in: Specifies a folder. For example, in:sent would show all items in your 'Sent' folder.
has: Specifies an attribute that the message must have. The types of object you can specify are "attachment", "phone", or "url". For example, has:attachment would find all messages which contain one or more attachments of any type.
filename: Specifies an attachment file name. For example, filename:query.txt would find messages with a file attachment named "query.txt".
type: Specifies a search within attachments of a specified type. The types of attachment you can specify are "text", "word", "excel", and "pdf". For example, type:word "hello" finds messages with attachments that are Microsoft Word documents and searches within those attachments for the word "hello".
attachment: Specifies any item with a certain type of attachment. For example, attachment:word would find all messages with Word attachments.
is: Searches for messages with a certain status. Allowable values are "unread", "read", "flagged", "unflagged", "sent", "draft", "received", "replied", "unreplied", "forwarded", unforwarded", "anywhere", "remote" (in a shared folder), "local", "sent". For example, is: unread will find all unread messages. (added in v5- is:solo to see all emails/conversations without a reply)
date: Use this keyword to specify a date, using the format that is default for your browser's locale (for US English the format is mm/dd/yyyy). For example, date:2/1/2007 would find messages dated February 1, 2007. The greater than (>) or less than (<) symbols can be used instead of after or before. >= and <= are also allowed.
after: Specifies mail sent after a certain date. For example, after:2/1/2007 specifies mail sent after February 1, 2007.
before: Same as after: except specifies mail sent before the specified date.
size: Specifies messages whose total size, including attachments, is a specified number of bytes, kilobytes, or megabytes For example, size:12 kb would find messages that are exactly 12K in size. The greater than (>) or less than (<) symbols can be used instead of bigger or smaller.
larger: Similar to size: except specifies greater than the specified size.
smaller: Similar to size: except specifies smaller than the specified size.
tag: Finds messages which have been tagged with a specified tag. For example, tag:amber will find message that have a tag called "amber" applied.
-User operators such as AND OR as well as the wildcard *
-Spaces are ANDed together by default. in:inbox foo means "return me messages which are in the 'inbox' & which have the word 'foo' in them
-from:john OR from:thomas (well it's self explanatory)
-You can combine strings is:unread from:address
-Don't forget to try with the word not in front not in:inbox which is the same as -in:inbox