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Thread: [SOLVED] Saving Archived Messages onto Hard disk

  1. #11
    phoenix is offline Zimbra Consultant & Moderator
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    Sep 2005
    Vannes, France
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    Quote Originally Posted by swu View Post
    I've been off this post for a while. Now that we are in production with Zimbra and we're importing our user's mail in from Outlook, yes we have some e-mail hogs that have gone way over their quota. I can up the quota for now, but I know that a lot of the e-mail is historical. They may not need the messages day-to-day, but they may want to refer to a message months later.

    It would be great if there is a way they could store this type of mail off-line, not taking quota space and not tying up disk space. Sure disk is cheap, but that's not the point.

    Is there a way they can export messages to another storage medium? Whether it's a jump drive, their laptop HD, etc?

    As I said earlier, Zimbra Archiving & Discovery is the feature you need


    Acompli: A new adventure for Co-Founder KevinH.

  2. #12
    Join Date
    Jul 2007
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    Has there been any change in what is available for this feature in the past two years. Our university has just acquired Zimbra and we are in the midst of migration. I personally had several off-line disks of e-mails from my Outlook account that range into years. I could always open the folder in Outlook and search them if needed (and have needed to in the past).

    Being able to archive to personal space allows to me to supplement any administration constraints on retention and quotas. I may keep current folders limited to about 12 months but retain archive folders much longer.

    Is there yet any way for an individual user to export or archive e-mail messages to their own storage?

  3. #13
    Join Date
    May 2006
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    Welcome to the forums,

    Archiving & Discovery is for compliance purposes; while HSM (hierarchical storage management) is for moving data after x days to other (often cheaper/slower) storage mediums. Both are not things you deal with as an end-user.

    At your quota already?
    You can still connect via IMAP in outlook and copy folders to local storage just as before...

    For long-term (out of zimbra) self-storage:
    Though it's not exactly an easy way to search through them later (besides importing them into a mail client or using your operating system's search).
    This does not delete them from your zimbra account-it's just exporting the messages in a zip file.
    1. Login first
    2. Browse to: (or any other folder name at the end)
    -Be sure to rename to something descriptive so you know what it is! (subfolders will show up inside it as well if your searching across multiple folders)
    -You can replace accountnames with ~
    -'user' & 'home', as well as 'service' & 'zimbra' are mostly interchangeable/often not needed/you can construct in a variety of ways. ie:
    For instance, you could:
    -Do an advanced search in the web-client first, and move them to a folder or tag them, then grab a zip of all items with that tag or in that folder.
    -Without going back into the web-client; search across all folders for things like:
    A 'short' list of queries/search strings:

    content: Specifies text that the message must contain. For example, content:bananas finds all items containing the word "bananas".
    from: Specifies a sender name or email address that is in the From header. This can be text, as in "John Smith III", an email address such as "", or a domain such as "".
    to: Same as from: except that it specifies one of the people to whom the email was addressed in the To: header.
    cc: Same as from: except that it specifies a recipient in the Cc: header of the message.
    subject: Specifies text that must appear in the subject header of the message. An example might be subject:"new vacation policy". Use quotes to search for exact match.
    in: Specifies a folder. For example, in:sent would show all items in your 'Sent' folder.
    has: Specifies an attribute that the message must have. The types of object you can specify are "attachment", "phone", or "url". For example, has:attachment would find all messages which contain one or more attachments of any type.
    filename: Specifies an attachment file name. For example, filename:query.txt would find messages with a file attachment named "query.txt".
    type: Specifies a search within attachments of a specified type. The types of attachment you can specify are "text", "word", "excel", and "pdf". For example, type:word "hello" finds messages with attachments that are Microsoft Word documents and searches within those attachments for the word "hello".
    attachment: Specifies any item with a certain type of attachment. For example, attachment:word would find all messages with Word attachments.
    is: Searches for messages with a certain status. Allowable values are "unread", "read", "flagged", "unflagged", "sent", "draft", "received", "replied", "unreplied", "forwarded", unforwarded", "anywhere", "remote" (in a shared folder), "local", "sent". For example, is: unread will find all unread messages. (added in v5- is:solo to see all emails/conversations without a reply)
    date: Use this keyword to specify a date, using the format that is default for your browser's locale (for US English the format is mm/dd/yyyy). For example, date:2/1/2007 would find messages dated February 1, 2007. The greater than (>) or less than (<) symbols can be used instead of after or before. >= and <= are also allowed.
    after: Specifies mail sent after a certain date. For example, after:2/1/2007 specifies mail sent after February 1, 2007.
    before: Same as after: except specifies mail sent before the specified date.
    size: Specifies messages whose total size, including attachments, is a specified number of bytes, kilobytes, or megabytes For example, size:12 kb would find messages that are exactly 12K in size. The greater than (>) or less than (<) symbols can be used instead of bigger or smaller.
    larger: Similar to size: except specifies greater than the specified size.
    smaller: Similar to size: except specifies smaller than the specified size.
    tag: Finds messages which have been tagged with a specified tag. For example, tag:amber will find message that have a tag called "amber" applied.
    -User operators such as AND OR as well as the wildcard *
    -Spaces are ANDed together by default. in:inbox foo means "return me messages which are in the 'inbox' & which have the word 'foo' in them
    from:john OR from:thomas (well it's self explanatory)
    -You can combine strings is:unread from:address
    -Don't forget to try with the word not in front
    not in:inbox which is the same as -in:inbox
    Last edited by mmorse; 11-07-2007 at 08:22 AM. Reason: ya it's a long post-but might as well give the full rundown

  4. #14
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    May 2006
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